MAKING DROP DOWN MENUS IN EXCEL FOR MAC 2011 UPDATE
You can update values easily and the menu will always refer to the new names.This alternate method involves entering the data somewhere else in your Excel workbook, and referring to that data range in the Data Validation settings. (Although, if your dropdown menu is limited to only one cell, it’s not so bad…) What if you want to update your menu items later? If one of the departments in your company has a name change, then you would have to select all of the cells that use the drop down menu, and manually update the details. Excel Drop Down List Method #2: Refer to a Data Range You’ll only be able to enter values that are in the list you specified – and you can still type directly into the cell if you want. That’s it! You have now created a drop down menu for the cells you selected. Your cells will now have a menu when they are selected in Excel. Click OK to save the Data Validation options.In the “Source:” box, enter in your values separated by commas.In the “Allow:” dropdown menu, select “List”.Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V.In your Excel workbook, select the cells that you want to apply the drop down menu to.Here’s the quickest way to set up a drop down menu in Excel:
If you have a fixed list of values that you want to choose from, you can enter them manually into the “Source:” box when you change the Validation options. OK, enough of the introduction – let’s create a drop down menu in Excel! Excel Drop Down List Method #1 (quickest): Enter Your Menu Options Manually In each of the three methods below, you will use this feature to choose the items in our menu. The Data Validation menu is in the Data tab in the Excel Ribbon: You can force cells to be integers, dates, or values from a specific list (which is what you’ll be using for creating these menus) and a few other options. Think of Data Validation is a restriction or limitation that Excel applies to the cells you specify. You can’t create a drop down list in Excel without using the Data Validation feature. This is just a simple example that might be used in an office environment, and we’ll go through this example throughout this post.Īnd before we get into the specific points of each method, read on to find out about the Data Validation feature which is a key part of setting up a drop down menu in Excel. These kinds of forms need to be filled out in a certain way, so it’s helpful to limit values so that Bob in Accounts knows exactly which budget line to allocate the Christmas Party funds to. Copy the empty box to other cells to include the drop-down menu there.The company you work at might have a Finance or HR form which looks similar to the above. Now, spreadsheet users will be prompted to select from the drop-down menu when entering data into that cell. (Note: leave “Ignore blank” checked if you want blank cells to be allowed.) In the source field, type the choices you’d like your drop down menu to include, separated by commas.In the dialog box, select List from the Allow drop-down menu.Click Data Validation in the drop-down list.From the DATA tab, select Data Validation.But for simple situations, it’s a great method.
This method works best if you are going to create just a few cells with drop-down lists, because in order to change the choices you would have to modify every cell where it appears. The simplest way to create a drop-down list in Excel 2013/2016 involves listing the choices in a dialog box. Need to add a drop-down list to your spreadsheet? This can be useful for forms, tracking sheets, and more.
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